Talent & Administrative Specialist

We are seeking a highly organized and proactive Talent & Administrative Specialist to join our team in a hybrid role spanning HR administration, office management, and recruitment. This position plays a critical role in supporting our people, maintaining smooth day-to-day operations, and ensuring a positive employee and candidate experience.

This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes ownership of both operational and people-focused responsibilities.

Key Responsibilities

HR Administration

• Maintain accurate employee records, HR documentation, and internal trackers.

• Support onboarding and offboarding processes to ensure seamless employee transitions.

• Assist with payroll preparation, including attendance tracking, leave records, and employee data updates.

• Act as a primary point of contact for employee HR inquiries and internal communications.

• Coordinate training sessions, performance review cycles, and employee engagement initiatives.

Office Management

• Oversee day-to-day operations of the Warsaw office, including supplies, vendors, and facilities.

• Serve as the main point of contact for building management and external service providers.

• Coordinate team events, in-office activities, meetings, and executive calendars or travel when needed.

• Manage office budgets, expenses, and invoices, handling confidential information with discretion.

Recruitment

• Support the full recruitment lifecycle, from job postings through hiring and onboarding.

• Partner with hiring managers to define role requirements and assist with candidate sourcing and resume screening.

• Conduct initial HR interviews and coordinate interview stages, feedback, and scheduling.

• Maintain recruitment tools and systems (LinkedIn, Indeed, Monday.com) and manage relationships with external agencies.

Requirements

• Experience: 2–4 years of combined experience in HR administration and office management.

• Recruitment: Minimum 1 year of hands-on recruitment experience (additional experience is a strong advantage).

• Technical Skills: Proficiency with Google Workspace, Slack, Zoom, Monday.com, and LinkedIn.

• Communication: Strong interpersonal and communication skills, with the ability to work effectively across global teams.

• Soft Skills: High level of discretion, excellent organizational skills, and strong attention to detail.

• Environment Fit: Prior experience in a startup or fast-paced environment is highly preferred.

Why Join Us?

We are a leader in AI-powered enterprise operations, focused on streamlining business processes through advanced technology. We value people who learn fast, take ownership, and enjoy working in an open, diverse environment where collaboration, accountability, and growth are encouraged.

This role offers the opportunity to make a meaningful impact across people operations, workplace experience, and talent growth.